Members of the public may browse and access information contained within this website without providing any ‘Personal Data’ (information that can be associated with a specific person and could be used to identify that person). We only collect Personal Data where it is provided voluntarily (e.g. joining as a Member, signing up for email updates). We may use web statistics software to analyse user movement within the site, and will use this data to improve our site performance and to assess the popularity of different areas of the site.
2.0 Data collected
When signing up to become a Member, or otherwise interacting with our Organisation, you may voluntarily provide Personal Data such as name, address, telephone numbers, email address, title, workplace, role, and ethnicity.
3.0 Use and Disclosure of Personal Data
3.1 Specific reason
If you provide Personal Data for a certain purpose, we will only use it for the purpose for which it was provided. For instance, if you contact us by e-mail with an enquiry, we will answer your enquiry by responding to the email address from which the contact came. If you provide Personal Data in order to become a Member of OraTaiao: The NZ Climate and Health Council we will use your Personal Data to provide you with Member services (such as email updates, newsletters, event invitations, opportunity to sign letters and petitions etc), and possibly to connect you with other Members with similar roles and interests, or in the same geographic area.
3.2 Internal organisational purposes
3.3 No sharing or sale
Beyond the context of engaging a third party to perform internal organisational functions (outlined in section 3.2), we will not share or sell your Personal Data to any third party.
3.4 Legal requirements
We may disclose your Personal Data if required to do so by law (e.g. a request from law enforcement, a court or a government agency) or in the good faith belief that such action is necessary (a) to comply with a legal obligation, (b) to protect or defend our rights and interests, or that of third parties, (c) to prevent or investigate possible wrongdoing.
3.5 Other uses
4.0 Storage of Data
We take reasonable steps to protect the Personal Data collected through interaction with our Organisation from loss, misuse, unauthorized access, inadvertent disclosure, and alteration. However, no network, server, database or Internet or e-mail transmission is ever fully secure or error free. Therefore, you should take special care in deciding what information you send to us electronically.
5.0 Accessing your Data
Members may access and update some of their Personal Data being stored by us by logging in and visiting the My Account page. Members may also contact us directly with requests to update and/or access Personal Data that is not accessible through the My Account page.
6.0 Retention of Data
We retain your Personal Data as long as you continue to be a Member of OraTaiao: The NZ Climate and Health Council, or to otherwise interact with our Organisation. You may end your membership/ interaction by contacting us. However, we may retain Personal Data for longer as even if we delete your Personal Data it may persist on backup or archival media for an additional period of time.
Updated July 6, 2016